Conference time, and I’m not happy.

West Midlands Police, in consultation with the Liberal Democrats and the Home Office, has established a security plan for the Party’s Autumn Conference. These measures have been agreed and put into place to ensure, as fully as possible, the safety of everyone attending conference, as well as the residents and employees surrounding the venue. 

As a result, all applicants will be required to complete a more comprehensive security pass application. These details will be passed onto the police to carry out their own accreditation procedures. Please note that Police Accreditation will be carried out by Greater Manchester Police on behalf of West Midlands Police.

In the unlikely event that your accreditation is unsuccessful, you will be issued a full refund of your registration fees. The Liberal Democrats will not accept liability for any additional costs incurred by the applicant.

Before you begin the registration process, please ensure you have the following information available:

• Passport Number*
• National Insurance Number* (if you don’t have a Passport number)
• Driving Licence Number* (if you don’t have a Passport or National Insurance number)
• A passport style photo – see Pass Photo Guidelines for more information

*If you do not have any of these documents you may be contacted by Greater Manchester Police before your application is approved. This may delay the registration process and may require you to appear in person at On-site Registration to complete the application process.

Terms & conditions

Please note that all registrations are non-transferable.

Data protection

The submission of the application form does not confer any right upon the applicant to attend the conference and the Liberal Democrats reserve the right to refuse admission.

Your data will be stored in the Liberal Democrats secure conference registration system and will be made available for future conferences to speed up your registration process, in addition to keeping you updated on Party conferences. It may also be used for anonymous statistical analysis.

The information supplied by you will be provided to the relevant Constabulary for storage on a computer system in connection with the policing arrangements for the Party Conference. The information will be retained and/or passed to other police forces in the future to assist with the accreditation of subsequent political conferences only. Details of the data stored may be obtained in accordance with the provisions of the Data Protection Act.

The Liberal Democrats and police will comply with the provisions of the Data Protection Act 1998 at all times with regards to any of your data held.

Deadlines and late application charges

Due to the large volume of applications we process, deadlines will be rigorously adhered to.
Details of deadlines and prices are available online.

Applications correctly completed and received by 29 July will be processed, and, once approved, your conference pass mailed out to you. Applicants who register after 29 July may have to collect their pass in person, on-site at Conference. You will be advised of this process by email.

Cancellation/ Refund Policy

The Liberal Democrats follow a strict refund policy:

• All cancellation requests must be put in writing either by email toconferences@libdems.org.uk or to Registration, Conference & Events Office, Liberal Democrats, 4 Cowley Street, London SW1P 3NB.
• Cancellation requests received up to and including 29 July 2011 will incur a 25% administration charge.
• Any cancellation requests received after 29 July 2011 will not qualify for a refund. The full registration fee will apply.
• In the unlikely event that your application is unsuccessful, you will be issued a full
  refund of your registration fees. The Liberal Democrats will not accept liability for any additional costs incurred by the applicant.

If you have any further questions regarding the registration process, please contact the Registration Team on conferences@libdems.org.uk or 020 7227 1322.